VPOP3 supports the importation and exportation of users, via a CSV file (see below for a specification of the CSV file format).
NOTE: This process is not designed to provide a complete backup of user data, nor is it intended to facilitate moving VPOP3 to a new computer. Instead, see the following relevant pages: Move VPOP3, Backup VPOP3.
To import users from a file, within the Administration Settings → Users page, click Import users from file.
This should then open a window, which allows you to select the CSV file.
Once you have selected the CSV file, click Preview Import, to finalise the import settings.
The simplest way to create a new CSV file is to use a dedicated software package, such as Microsoft Excel. Within Excel, you will need to save the file as type CSV (Comma delimited) (*.csv).
You may optionally include a header line at the top of the CSV file, which allows you to specify a customised column order.
Irrespective of whether you include the header line, you will be able to override the column definitions at the final stage. Nonetheless, for simplicity, it is typically recommended that you enter the data for each of the columns, in the following order.
|Column header label||Description||Accepted values|
|User Id||The username||Any text|
|Password||The password||Any text|
|Admin||Whether the user is an administrator||0/1|
|Reply To||Rarely needed: VPOP3 will override relevant addresses with this address, in outgoing mail||A valid email address|
|Assistant||The assistant's email address||A valid email address/username|
|Send Only To Assistant||Whether to dispose of the user's own copy of incoming messages||0/1|
|Forward To||Automatically forward incoming mail to this address||A valid email address/username|
|Use Forwarding||Whether to enable forwarding for this user||0/1|
|Comments||A comment/note related to the user||Any text|
|In 'Everyone' List||Whether the user is added to the list called ||0/1|
|Is Internet Mail Allowed||Whether ||0/1|
|Is Incoming Mail Allowed||Whether ||0/1|
|Monitor Messages||Whether the user's messages are specifically selected for monitoring||0/1|
|Max Outgoing Size||The maximum permitted size (in bytes) for outgoing messages||Numeric|
|WebPassword||A specifically separate password for logging into webmail||Any text|
After clicking Preview Import, you should be presented with options for finalising the import.
If you have included a header line in the CSV file, the columns should be sorted into that customised order. Otherwise, the columns should appear in the default order.
Your first task is to ensure that all desired columns have been assigned to the correct attribute, and then if there are any, to change all undesired columns to “Ignore”.
Next, review the three checkboxes:
Finally, specify how the users' passwords are to be created:
After importing the file successfully, VPOP3 will write a file called importusers.log to the VPOP3 folder. The passwords will be included in this file if VPOP3 did not read encrypted passwords from the CSV file. This is useful if you have told VPOP3 to randomly generate passwords.