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--- reference:address_book_tab [2010/11/03 16:00] – created simon
+++ reference:address_book_tab [2010/11/24 10:41] – simon
@@ Line 1: / Line 1: @@
 ======Address Book tab======
-The Address Book tab within VPOP3 Webmail enables you to manage your lists of contacts and add those contacts into a new or existing message.
+The Address Book tab within [[version 4 webmail|VPOP3 version 4 webmail]] enables you to manage your lists of contacts and add those contacts into a new or existing message.
-As you can see from the screenshot below, the page is divided into three main sections:
+As you can see from the screenshot, the page is divided into three main sections:
-| Address book lists | Contacts in selected list |
+|[[Webmail Menu|Menu bar]]  ||
-| ::: | Details for selected contact |
+|[[#Address book toolbar|Address book toolbar]]  ||
+|[[Webmail tabs|General tab bar]]  ||
+^ [[#Address book lists|Address book lists]] ^ [[#List of contacts|Contacts in selected list]] ^
+^ ::: ^ [[#Selected contact|Details for selected contact]] ^
+|  [[Webmail status bar|Status bar]]  ||
-{{:reference:vpop3v4_addrbook001.png |Address Book tab - VPOP3 Version 4 Webmail}}
-At the top of the page are various bars, which provide specific functionality.
+{{:reference:vpop3v4_addrbook002.png|Address Book tab - VPOP3 Version 4 Webmail}}
-  * **Menu bar**
-The menu bar provides quick access to common actions which may be relevant to the current page.
-  * **Address book toolbar**
+=====Page structure=====
-**New Entry** allows you to create a new record for a contact
+====Address book toolbar====
+The Address book toolbar contains the following buttons:
+  * **New Entry** -> allows you to create a record for a new contact
+  * **Search** -> allows you to filter the list of contacts by entering the first letters of their name
-**Search** allows you to filter the list of contacts by entering the first letters of their name
+====Address book lists====
+The left panel forms a tree structure to display the current user's various address book lists. Any branch of this tree can be opened/closed by pressing the +/- icons next to each category.
-  * **General tab bar**
+====List of contacts====
-The general tab bar allows you to navigate between open tabs. The **Mail**, **Address Book** and **Quarantine** tabs will be permanently open. Other tabs will appear for messages that are being prepared.
+The top-right panel is a grid containing **Name**, **E-mail**, **Company** name and **Phone** number for every contact in the currently active list.
-=====Address book lists=====
+====Selected contact====
-VPOP3 allows you to maintain various lists for different groups of contacts.
+The bottom-right panel displays a toolbar which allows you to Edit/Delete the selected contact, as well as adding the contact's email address to messages.
-For example, you may want the following lists:
+Below, three tabs allow you to view/edit the **General**, **Business** and **Personal** details of the selected contact.
+=====Performing actions=====
+====List categories====
+VPOP3 allows you to maintain various categories for different groups of contacts.
+For example, you may want the following categories:
   * Customers
   * Suppliers
@@ Line 28: / Line 39: @@
   * Friends
-To create the lists, find the **External Addresses** section in the left hand panel. Right-click on **Personal** and choose **New Category**. Enter the category name and click **OK**. Repeat this for each new category that you require.
+===Creating a new category===
+To create the category, find the **External Addresses** section in the address book lists panel. Right-click on **Personal** and choose **New Category**. Enter the category name and click **OK**. Repeat this for each new category that you require.
 Your new categories should be displayed one level beneath **Personal**.
+===Maintaining categories===
+To share a category, right-click the category in the lists panel and choose **Share Category** - this will launch a dialogue box to allow you to set permissions for additional users.
+To delete a category, right-click the category in the lists panel and choose **Delete Category** - this will remove the category and all contacts contained within it. There is no way to reverse this action.
+====Mailing contacts====
+In order to add a contact to a message, you must go through the Address Book tab and select that contact. Once you have selected a contact, you will have one or two options.
+===Send New Message===
+//Will always appear//
+Clicking **Send New Message** creates a new message tab with the **To:** field automatically populated with the selected contact's email address
+===Add To Message===
+//Will only appear when there is an active new message tab//
+Clicking **Add To Message** allows you to insert the selected contact's email address into the most recently selected new message. By default, the button will populate the **To:** field, but the drop down option also allows you to specify **Cc:** and **Bcc:**.
+Please note that the **Add To Message** button will not appear if the most recently selected new message tab has been closed (e.g. if the message has been sent), even if other new message tabs are open. This is because it is a requirement for you to 'specify' a message tab by making it active. After sending one message, you must 'specify' another message tab, by selecting it. You can then return to the Address Book tab to add recipients.

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