Groups

In VPOP3 a 'group' is mainly an administrative feature. If you only wish to have a list of email addresses to send messages to under one address, you should use the 'List' feature instead. The main function of Groups is to let you set certain user attributes for a whole group of users at once.

However, you can email to a group by sending a message to <group.name>@<your.domain> if you wish. Note that only internal users can send emails to groups this way, incoming messages will be treated as if the recipient was unknown. (With lists, you can choose whether external users can send to the list or not)

To manage the groups go to Settings → Groups in the VPOP3 settings.

To add a new group, press New above the table, then enter the group name.

The group name must contain only alphanumeric characters, '.', '-' or '_' characters. A group name cannot be the same as a user name or a list name. This is because you can use the group name in an email address.

To delete a group, select it in the table, and press the Delete button above the table.

To edit a group, you can just use the controls in the group table.

Some of the controls are three-state checkboxes. In these cases, if the checkbox is checked as normal, then all members in the group will be made to have this setting set; if the checkbox is clear, then all members will be made to have this setting unset, and if the checkbox is greyed, then all members in the group can have their own individual setting (that particular setting is not affected by the group configuration).

The settings are described below:

• Enabled - if the group is Enabled, then the group members can access their accounts. If the group is not Enabled, then the group members cannot access their accounts (but incoming mail to the users will still be delivered to their mailboxes). One example of the use of this feature may be in a school, where different classes/years may be put in their own groups. Then, you can prevent or allow a group of students from accessing their mail in a single action - for instance if they can only access their school email accounts in a computing lesson
• User Count - the user count is not a setting, and cannot be edited, but it tells you how many users are in this group
• Forced - if the Forced option is checked, then the group settings will apply to the group members all the time. If the Forced option is not checked, then the group settings will only apply when the user is first assigned to the group, thereafter the user's settings can be changed to be different from the group settings
• In Everyone List - if this option is checked, then group members will be put into the “Everyone” list
• Allow Sending Internet Mail - if this option is checked, then group members can send outgoing email. If it's not checked, then they will be blocked from sending outgoing mail (note that requiring SMTP authentication is recommended if you want to enforce sending limits)
• Allow Receiving Internet Mail - if this option is checked, then group members can receive incoming email. If it's not checked, then incoming email to them will be treated as if the recipient was unrecognised
• Monitor - if this option is checked, then messages to members of this group will be Monitored
• Admin - if this option is checked, then the group's members will be administrators
• Max Outgoing Size - if this option is set to 0 (zero), then there is no group limit on the size of messages, but if it is set to a non-zero value, then that is the maximum outgoing message size that the group members can send (in kB). This does not limit internal messages, just outgoing ones
• Reply Address - this option lets you set an “Internet Mail Reply Address” for a whole group of users at once. If you specify a normal email address, then that email address will be used for all members of the group, but if you use an address starting with a *, such as *@mydomain.com, then the * will be replaced with the username of the user