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--- reference:groups [2011/10/20 16:11] – created paul
+++ reference:groups [2013/03/11 15:05] – paul
@@ Line 10: / Line 10: @@
 To add a new group, press ''New'' above the table, then enter the group name.
-The group name must contain only alphanumeric characters, '.', '-' or '_' characters. A group name cannot be the same as a [[users|user]] name or a [[lists|list] name. This is because you can use the group name in an email address.
+The group name must contain only alphanumeric characters, '.', '-' or '_' characters. A group name cannot be the same as a [[users|user]] name or a [[lists|list]] name. This is because you can use the group name in an email address.
 =====Deleting a group=====
 To delete a group, select it in the table, and press the ''Delete'' button above the table.
+=====Editing a group=====
+To edit a group, you can just use the controls in the group table.
+Some of the controls are three-state checkboxes. In these cases, if the checkbox is checked as normal, then all members in the group will be made to have this setting set; if the checkbox is clear, then all members will be made to have this setting unset, and if the checkbox is greyed, then all members in the group can have their own individual setting (that particular setting is not affected by the group configuration).
+The settings are described below:
+  * **Enabled** - if the group is Enabled, then the group members can access their accounts. If the group is not Enabled, then the group members cannot access their accounts (but incoming mail to the users will still be delivered to their mailboxes). One example of the use of this feature may be in a school, where different classes/years may be put in their own groups. Then, you can prevent or allow a group of students from accessing their mail in a single action - for instance if they can only access their school email accounts in a computing lesson
+  * **User Count** - the user count is not a setting, and cannot be edited, but it tells you how many users are in this group
+  * **Forced** - if the Forced option is checked, then the group settings will apply to the group members all the time. If the Forced option is not checked, then the group settings will only apply when the user is first assigned to the group, thereafter the user's settings can be changed to be different from the group settings
+  * **In Everyone List** - if this option is checked, then group members will be put into the "Everyone" list.

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