Differences

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--- reference:address_book_tab [2010/11/24 10:41] – simon
+++ reference:address_book_tab [2018/11/14 10:45] (current) – external edit 127.0.0.1
@@ Line 1: / Line 1: @@
 ======Address Book tab======
-The Address Book tab within [[version 4 webmail|VPOP3 version 4 webmail]] enables you to manage your lists of contacts and add those contacts into a new or existing message.
+The Address Book tab within [[version 4 webmail|VPOP3 webmail]] enables you to manage your lists of contacts and add those contacts into a new or existing message. Substantial alterations to the interface were introduced in version 5. Both interfaces are documented.
 As you can see from the screenshot, the page is divided into three main sections:
@@ Line 7: / Line 7: @@
 |[[Webmail tabs|General tab bar]]  ||
 ^ [[#Address book lists|Address book lists]] ^ [[#List of contacts|Contacts in selected list]] ^
-^ ::: ^ [[#Selected contact|Details for selected contact]] ^
+^ ::: ^ [[#Highlighted contact|Details for highlighted contact]] ^
 |  [[Webmail status bar|Status bar]]  ||
+{{:reference:vpop3v5_addrbook.png?800|Address Book tab - VPOP3 Version 5.0 Webmail}}
-{{:reference:vpop3v4_addrbook002.png|Address Book tab - VPOP3 Version 4 Webmail}}
 =====Page structure=====
 ====Address book toolbar====
 The Address book toolbar contains the following buttons:
-  * **New Entry** -> allows you to create a record for a new contact
+===Version 5 and later===
-  * **Search** -> allows you to filter the list of contacts by entering the first letters of their name
+  * **New Entry** -> launches a window to create a record for a new contact
+  * **Delete** -> deletes the selected contact(s)
+  * **To**/**Cc**/**Bcc** -> nominates whether selected contacts will be added to messages as **To:**, **Cc:** or **Bcc:**
+  * **To: (Create new)/[other messages]** -> adds the selected contacts to a new message, or a selected open message - observes **To**/**Cc**/**Bcc** setting for open messages
+  * **Search** -> allows you to filter the list of contacts by entering part of their name or email address
+===Version 4===
+  * **New Entry** -> creates a record for a new contact
+  * **Search** -> allows you to filter the list of contacts by entering the first letters of their display name
 ====Address book lists====
@@ Line 25: / Line 31: @@
 The top-right panel is a grid containing **Name**, **E-mail**, **Company** name and **Phone** number for every contact in the currently active list.
-====Selected contact====
+====Highlighted contact====
-The bottom-right panel displays a toolbar which allows you to Edit/Delete the selected contact, as well as adding the contact's email address to messages.
+The bottom-right panel displays a toolbar which allows you to **Edit** the highlighted contact.\\
+In version 4, this is where you would select to **Delete** the contact, or add their email address into existing or new messages.
-Below, three tabs allow you to view/edit the **General**, **Business** and **Personal** details of the selected contact.
+Below, three tabs allow you to view/edit the **General**, **Business** and **Personal** details of the highlighted contact.
 =====Performing actions=====
-====List categories====
+====Selecting a contact====
+===Version 5 and later===
+You can select contacts by selecting the checkbox for their row in the grid. This enables you to select multiple contacts at once.\\
+If no rows are 'checked', the highlighted contact is treated as selected.\\
+If no rows are 'checked' and no row is highlighted, no contacts are selected.
+===Version 4===
+You can only select contacts by highlighting them - i.e. you left-click on their row in the grid.\\
+You can only select one contact at a time.\\
+If no row is highlighted, no contact is selected.
+====Creating a new contact====
+**NOTE:** VPOP3 does not prescribe the fields that should be completed, but generally it is a good idea to at least enter **Display** and **Email**
+===Version 5 and later===
+* Click **New Entry**
+* Enter the details as required
+* Click **Apply** to save the new contact
+===Version 4===
+* Click **New Entry** - this automatically creates a contact with prepopulated default values
+* Correct and enter the details, as required
+* Click **Save** to confirm the changes (clicking **Cancel** will leave the contact in place with the default name and email address)
+====Mailing contacts====
+===Version 5 and later===
+In order to add contacts to a message, you must select the contacts in order for the **To: (Create new)/[other messages]** button to become active.
+If you want to create a new message, addressed **To:** the selected contacts, click on the text **To: (Create new)**.\\
+If you want to add contacts into a message you are already composing, select the **To:**, **Cc:** or **Bcc:** button as required, then click the dropdown on the **To: (Create new)/[other messages]** button; then select the required message.
+===Version 4===
+In order to add a contact to a message, you must go through the Address Book tab and select that contact. Once you have selected a contact, you will have one or two options.
+**Send New Message** - //Will always appear//\\
+Clicking **Send New Message** creates a new message tab with the **To:** field automatically populated with the selected contact's email address
+**Add To Message** - //Will only appear when there is an active new message tab//\\
+Clicking **Add To Message** allows you to insert the selected contact's email address into the most recently selected new message. By default, the button will populate the **To:** field, but the drop down option also allows you to specify **Cc:** and **Bcc:**.
+Please note that the **Add To Message** button will not appear if the most recently selected new message tab has been closed (e.g. if the message has been sent), even if other new message tabs are open. This is because in version 4, it is a requirement for you to 'specify' a message tab by making it active. After sending one message, you must 'specify' another message tab, by selecting it. You can then return to the Address Book tab to add recipients.
+====Creating a new category====
 VPOP3 allows you to maintain various categories for different groups of contacts.
 For example, you may want the following categories:
@@ Line 39: / Line 85: @@
   * Friends
-===Creating a new category===
+To create the category, find the **External Addresses** section in the address book lists panel. Right-click on **Personal** and choose **New Category**. Enter the category name and click **OK**. Repeat this for each new category that you require.\\
-To create the category, find the **External Addresses** section in the address book lists panel. Right-click on **Personal** and choose **New Category**. Enter the category name and click **OK**. Repeat this for each new category that you require.
 Your new categories should be displayed one level beneath **Personal**.
-===Maintaining categories===
+====Maintaining categories====
 To share a category, right-click the category in the lists panel and choose **Share Category** - this will launch a dialogue box to allow you to set permissions for additional users.
 To delete a category, right-click the category in the lists panel and choose **Delete Category** - this will remove the category and all contacts contained within it. There is no way to reverse this action.
-====Mailing contacts====
-In order to add a contact to a message, you must go through the Address Book tab and select that contact. Once you have selected a contact, you will have one or two options.
-===Send New Message===
-//Will always appear//
-Clicking **Send New Message** creates a new message tab with the **To:** field automatically populated with the selected contact's email address
-===Add To Message===
-//Will only appear when there is an active new message tab//
-Clicking **Add To Message** allows you to insert the selected contact's email address into the most recently selected new message. By default, the button will populate the **To:** field, but the drop down option also allows you to specify **Cc:** and **Bcc:**.
-Please note that the **Add To Message** button will not appear if the most recently selected new message tab has been closed (e.g. if the message has been sent), even if other new message tabs are open. This is because it is a requirement for you to 'specify' a message tab by making it active. After sending one message, you must 'specify' another message tab, by selecting it. You can then return to the Address Book tab to add recipients.

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